Your Event Planning Roadmap
Expert guidance to help you plan the perfect event, step by step
12+ Months Before
Foundation Planning
- Set your budget and stick to it
- Choose your event date and venue
- Book key vendors (photographer, caterer)
- Create guest list draft
6-12 Months Before
Vendor Selection
- Meet with vendors via video consultation
- Finalize contracts and deposits
- Design event theme and décor
- Send save-the-dates
3-6 Months Before
Detail Refinement
- Finalize menu and bar selections
- Plan seating arrangements
- Order invitations and stationery
- Schedule vendor meetings
1-3 Months Before
Final Coordination
- Confirm all vendor details
- Create day-of timeline
- Final guest count to caterer
- Rehearsal and final walkthrough
Smart Budget Allocation
40-50%
Venue & Catering
Largest expense - consider all-inclusive packages
10-15%
Photography & Video
Memories last forever - invest wisely
8-12%
Entertainment & DJ
Sets the tone - crucial for guest experience
Pro Tip
Book your key vendors 12+ months in advance for the best availability. Use our AI planner to get personalized vendor recommendations based on your event needs!