Corporate event planning services
EventTodo is where corporate planners find vetted vendors and venues, collect quotes, and run the whole event from one workspace. Retreats, product launches, conferences, holiday parties and client galas — search the marketplace free, message pros directly, and keep budgets, guest lists, timelines and contracts together instead of scattered across email threads and spreadsheets.
Free to search · No credit card · Zero booking commissions
How corporate planning works on EventTodo
Three steps take a corporate brief from an empty calendar invite to a fully contracted event — with the same workflow whether it is a 30-person offsite or a 900-guest conference.
1.Search corporate vendors and venues
Filter by category, city and capacity to shortlist caterers, AV crews, conference venues, entertainment and branding partners. Browsing is free and no account is required, so you can build a candidate list before anyone asks for a budget.
2.Message pros and compare quotes
Send one brief to several vendors at once and compare replies, pricing and availability in a single thread. EventTodo never takes a commission on a booking, so the number a vendor quotes is the number your finance team pays.
3.Run the event from one portal
Budget lines, guest lists, RSVPs, run-of-show timelines, contracts and e-signatures all live in the same workspace. Invite colleagues as collaborators so leadership can review the plan without another spreadsheet round-trip.
Corporate events we help you plan
Every format below has its own vendor mix, lead time and budget shape. Pick the closest match and EventTodo pre-fills the categories that event type usually needs.
Company retreats and offsites
Multi-day agendas, room blocks, transportation, team-building activities and meals for every dietary need — planned around one shared timeline.
ExploreProduct launches
Press-ready staging, AV and livestream crews, brand activations, photography and same-week recap content for the marketing team.
ExploreHoliday parties
Seasonal venues book out first. Lock catering, bar service, entertainment and a photo experience while inventory is still open.
ExploreConferences and summits
Breakout rooms, registration desks, signage, sound reinforcement and speaker hospitality coordinated across a full multi-track day.
ExploreClient galas and award nights
Seated dinners, award programming, entertainment and a run-of-show that keeps toasts, service and speeches on schedule.
ExploreTeam celebrations and milestones
Anniversaries, funding announcements and quarterly wins — smaller budgets, same vendor quality, planned in an afternoon.
ExploreWhy corporate teams plan on EventTodo
Most corporate planning tools handle either sourcing or logistics. This one does both, and it does not sit between you and the vendor invoice.
Zero commissions
Vendors keep 100% of what they invoice. No booking fee is added to their quote, so procurement sees one clean number.
Real cost data
The Real Cost Index shows category pricing in your city so budget requests are defensible before quotes arrive.
One workspace
Budget, guests, timeline, contracts and vendor messages share an event record your whole team can open.
Evie AI + Encore
Evie drafts agendas and shortlists; Encore shows recent work from the pros you are considering before you book.
Corporate planning guides and tools
Deeper reading and free tools for each stage of a corporate event.
- Corporate event planning checklistA dated task list from kickoff to load-out so nothing gets booked too late.
- Corporate event budget guidePer-head benchmarks and a live budget tracker that splits spend by category.
- Corporate event themes20 brand-driven themes with the vendor and venue lineup each one needs.
- Corporate retreat planningOffsite venues with lodging, meeting space and catering under one roof.
- Product launch planningAV, staging, photography and content partners for a launch-day moment.
- Corporate event vendor bookingMessage vetted pros directly and compare quotes — commission-free.
- Best venues for corporate eventsSearch conference centers, hotels, lofts and private rooms by capacity.
- Corporate event planning with AIEvie drafts your agenda, shortlist and budget from a plain-English brief.
Corporate event planning FAQ
- What does corporate event planning include?
- Corporate event planning covers the objective and budget, date and venue selection, vendor sourcing and contracts, catering and bar service, AV and production, guest registration and RSVPs, the run-of-show, on-site management and the post-event recap. On EventTodo each of those steps has a tool or a vendor category attached to it, so the plan and the bookings live in the same place.
- How much does a corporate event cost per person?
- Cocktail-style receptions commonly land between $75 and $250 per guest, while seated dinners run $150 to $400 depending on city, menu and bar package. Rather than guessing, the Real Cost Index shows what vendors in your metro actually charge by category before you request a single quote.
- Does EventTodo charge a commission on corporate bookings?
- No. Planners search, message and book vendors and venues at no cost, and partners keep 100% of what they invoice. There is no booking fee added to a vendor's quote and no markup between the pro and your finance team.
- How far in advance should I book a corporate event?
- Six months out for large conferences, retreats and December holiday parties; three to four months for mid-size launches and galas; four to six weeks for team celebrations under 50 guests. Venue and catering inventory disappears first, so lock those two before entertainment and décor.
- Can several people from my company plan the same event?
- Yes. Invite colleagues into the event workspace as collaborators with view or edit access. Everyone sees the same budget, vendor threads, guest list and timeline, and leadership can review the plan without a separate deck.
- How does Evie help with corporate events?
- Evie is the built-in AI planning assistant. Describe the event in plain language — headcount, city, date, budget, tone — and Evie returns a vendor shortlist, a draft agenda and a category-by-category budget you can edit, then hands you straight into vendor conversations.
Start your corporate event today
Tell us the headcount, city and date. You will have a vendor shortlist and a working budget in minutes — free, and commission-free.