Corporate event planning with AI
Describe your corporate event in a sentence and Evie drafts the whole first pass: a vetted vendor and venue shortlist, a category-by-category budget built on real local pricing, a run-of-show and a dated task list. You review, edit and approve — Evie never books or signs anything on its own. It is corporate event planning at the speed of a chat, backed by the same commission-free marketplace and workspace you would use by hand.
Free to use · No credit card · You approve every action
How Evie-assisted planning works
Three steps take a one-line brief to a contracted corporate event — whether it is a 30-person offsite or a 900-guest conference.
1.Describe the event in plain English
Tell Evie the headcount, city, date, budget range and tone — "120-person sales kickoff in Austin, mid-March, $180 a head, upbeat but professional." No forms, no dropdown maze. Evie asks only the follow-up questions it actually needs.
2.Review the AI-drafted plan
Evie returns a vendor and venue shortlist, a category-by-category budget, a draft run-of-show and a dated task list. Every line is editable, and every recommendation links to a real EventTodo profile you can open and vet yourself.
3.Send briefs and run the event
Approve the shortlist and Evie drafts one brief that goes to several pros at once. Quotes, contracts, guest lists and the timeline stay in the same workspace, and Evie keeps nudging you on what is due next.
Request an Evie-assisted planning session
Share your event details and our team runs Evie against your brief, then walks you through the shortlist, budget and run-of-show live. Free, and there is no commission on anything you book.
What Evie handles for corporate planners
Evie works on the parts of corporate planning that eat afternoons — drafting, pricing, matching and following up — and leaves the decisions to you.
Agenda and run-of-show drafting
Evie builds a minute-by-minute schedule around doors, keynote, breakouts, service windows and load-out, then flags gaps like no buffer between sessions.
Budget modeling with real pricing
Budgets are seeded from the Real Cost Index — what vendors in your metro actually charge — not generic national averages, so finance sees a defensible number.
Vendor shortlisting and outreach
Matching weighs location, budget fit, category specialty and availability, then writes the outreach brief so every vendor answers the same questions.
Human approval on every action
Evie never books, signs or sends money on its own. Messages, contracts and payments always wait on your explicit approval inside the portal.
Briefs you can hand to Evie
Start with one of these, or write your own — Evie fills the gaps by asking.
- “Plan a 200-person user conference in Chicago in October, $95k all-in.”
- “Build a two-day leadership retreat for 40 near Asheville with lodging and meals.”
- “Draft a holiday party run-of-show for 150 with cocktail hour and awards.”
- “Compare catering options for a 300-guest product launch in Brooklyn.”
Keep going
Pair Evie with the rest of the corporate toolkit — or start from a vibe instead of a spreadsheet.
- Corporate event planning hubThe full guide to vendors, venues, budgets and lead times for corporate events.Open
- Vibe Matchmaker quizAnswer three questions and get a mood, palette and partner lineup for your event.Open
- Real Cost IndexSee what vendors in your metro actually charge before you request a quote.Open
- Corporate event themes20 brand-driven themes with the vendor and venue lineup each one needs.Open
AI corporate event planning FAQ
- What is Evie?
- Evie is EventTodo's built-in AI planning assistant. It turns a plain-English brief into a vendor shortlist, a draft agenda, a category budget and a task list, then stays with you inside the event workspace to answer questions and keep deadlines moving.
- How is AI corporate event planning different from ChatGPT?
- A general chatbot can write a checklist but cannot book anything. Evie is connected to EventTodo's marketplace and your event data, so its recommendations are real vendors and venues with live availability and pricing, and its outputs save directly into your budget, guest list and timeline.
- Does Evie book vendors or sign contracts automatically?
- No. Evie drafts messages, quotes requests and contract language, but every outbound message, signature and payment requires your explicit approval. Nothing is sent or committed on your behalf.
- Is Evie accurate about corporate event costs?
- Evie seeds budgets from the Real Cost Index, which is built from actual vendor pricing on the platform by category and metro. Estimates are ranges, not guarantees — final numbers come from the quotes vendors send you.
- Does using AI cost extra?
- No. Searching the marketplace, messaging pros and planning with Evie are free for planners, and EventTodo never takes a commission on a booking. Advanced Pro tools are optional.
- Is my company's event data private?
- Your event details are visible only to you and the collaborators you invite. Vendors see only the brief you choose to send them, and event data is never sold or used to train public models.
- Can my team collaborate on an Evie-generated plan?
- Yes. Invite colleagues into the event workspace with view or edit access. Everyone sees the same Evie-drafted budget, timeline and vendor threads, so leadership can review without a separate deck.
Hand Evie your next corporate event
One sentence in, a working plan out. Free, commission-free, and every decision still yours.